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New Mexico State University

Graduate Student Travel Grant Application

The College of Arts and Sciences will award competitive travel grants for graduate students to attend conferences, meetings, workshops, or external collaborations. Awards may range from $500 to $1,000. Students may apply beginning on Monday, August 26, 2013, and the deadline for applications is Friday, September 6. It is important to note that this award may not necessarily cover a student's complete expenses. Students are encouraged to apply for additional support from the Graduate Student Council, the Graduate School, ASNMSU, their departments, or, if available, through the conference science organizing committee or external collaborator.


PURPOSE


The Arts and Sciences Graduate Student Travel Grants are designed to help defray travel, hotel, and per diem costs in order to increase opportunity for students to attend conferences, workshops, collaborations, and/or exhibits with the purpose of advancing their careers.


ELIGIBILITY


To apply for an Arts and Sciences Graduate Student Travel Grant the applicant must be a full time graduate student in good academic standing (minimum NMSU graduate GPA of 3.0) in an accredited graduate program in a academic department of the College of Arts and Sciences. Both Doctoral and Masters students are eligible to apply. Good standing must be maintained through the lifetime of the grant.

Applicants who have been successfully awarded an Arts and Sciences Graduate Student Travel Grant in the previous semester to the current solicitation are not eligible to apply. Preference may be given to students who have not received an award in the past two years.

Arts and Sciences Graduate Student Travel Grant cannot be used to reimburse expenses incurred prior to the application deadline.

It is not required that the applicant is exhibiting original creative material or presenting original research in order to apply (for example, the student may be attending to critique original research or creative material being presented by others, or to educate himself/herself about research or creative material related to the student's own work).  However, applicants who are exhibiting original work or presenting either a talk or a poster based on original research or creative activities may receive preference.

If you have questions regarding eligibility, please email Dean Brown at jbrown@ad.nmsu.edu


REVIEW PROCESS


The college of Arts and Science Graduate Affairs Committee will review applications and select award winners and provide recommendations to Dean Christa Slaton. The committee comprises five faculty drawn from five different departments in the College and is overseen by Dean Brown.


IF AWARDED


Awards must be used to contribute to costs for the proposed activity only. The applicant must present all receipts and relevant documentation about their conference presentation within 5 days of the end of the conference. Send this material to Ms. Lucille Casas in 138 Breland Hall. Ms. Casas may also be contacted at lucasas@nmsu.edu or 646-7486.


PROOF OF ATTENDANCE


If awarded an Arts and Sciences Graduate Student Travel Grant, funding will be contingent upon proof of attendance in the form of a verification letter. the applicant should immediately begin the process of acquiring written verification from the conference organizing committee or external collaborator (if proposing for a collaboration). It is highly preferred that this verification is submitted concurrently with the application itself. The verification letter can be submitted at a later date, but funds will not be dispersed until written verification is provided to the review committee. See application form for details.

The proof of attendance (verification letter) should include:

  • Details of the Conference/Workshop (name, dates, location)
  • Your name
  • A statement of completed registration (if attending a conference)
  • Whether you are presenting or attending only
  • If you are presenting:
    • the title of your contribution
    • the type of contribution (oral or poster)
  • The identification and full contact information of the individual providing the verification


TO APPLY


The application process requires four steps.

  1. Download the application, which is provided in both a Word document and PDF format (you select which you prefer).
  2. Edit and complete the application form. Save the completed application form as a PDF file. You MUST name your application file "Lastname-Firstname.pdf", where "Lastname" is your surname, and"Firstname" is you given name as they appear on BANNER.
  3. Obtain the attendance verification letter from the conference organizing committee or external collaborator. If necessary, convert this document into a PDF file. You MUST name the file containing your verification letter "Lastname-Firstname_Verification.pdf", where"Lastname" and "Firstname" match the names of your application file.
  4. Email the completed and properly named PDF application file to asgrdtrvl@nmsu.edu with the subject line "Application". In the body of the email, provide your full name, department, email address, and phone number.
  5. In a separate communication, email the completed and properly named PDF verification letter to asgrdtrvl@nmsu.edu with the subject line "Verification". In the body of the email, provide your full name, department, email address, and phone number. If you do not have a verification letter prior to the application deadline, follow the instructions on the application form.

 

REQUIRED

Failure to name your application file and verification letter file properly, use PDF format, provide the proper subject line on your submission emails, and/or provide contact information in the body of your submission emails may result in your application not be properly processed and may result in your not receiving full consideration. For further inquires, email Dean Brown at jbrown@ad.nmsu.edu.