A&S Policies and Procedures

• Department Head Form for Allocation of Effort Form- Due 3/5/2021
• Faculty Allocation of Effort Form – Due 3/5/2021
• Guidelines

• Academic Scheduling Procedures
• Course Funding Request Form

• A&S Bylaws

• Course Funding Request Form (Excel Spreadsheet)
• Course Funding Request Form Instructions(.pdf)
• Scheduling Exception Form (pdf)
• Request for Substitution or Waiver

Digital Measures allows NMSU faculty to track teaching, research, and service activities. It also allows for the easy generation of annual Performance Evaluation reports, promotion and tenure reviews, NIH and NSF Biographical Sketch reports for grant application, and reports to external constituents.

• Digital Measures Activities Database Information 2019_Updated Sept 2019

• • Process for Emeritus Status 
  • Sample Memo Requesting Emeritus Status for Faculty

• 2020 Faculty Annual Performance Review Guidelines
• Faculty Annual Performance Reports Memo from Dr. Pontelli
• Performance Rating Definitions
• Department Head Appraisal of Individual Faculty – Due February 1, 2021
• Department Head APR Administrative Review– Due February 1, 2021
• Visiting Adjunct Faculty Evaluation Form

• Visiting Facutly Line Request Memo
• Visiting Faculty Line Request Form – DUE January 25, 2021

• HRS I-9/E-Verify Website
• New Electronic I-9 and E-Verify Process effective March 1, 2020
• Affirmative action Notices for Postings
• Faculty Hiring Procedures
• Human Resource Services
• Faculty Hiring Toolkit
• HR Forms
• International Hires
• New Employee Orientation
• NMSU Training / Compliance Training
• Office of Institutional Equity
• People Admin User Manual
• Salary Table and Comp Info
• Search Committee Role and Guidelines
• Training Central

• FMLA

• Art Functions and Criteria
• Anthropology Functions and Criteria 
• Astronomy Functions and Criteria
• Biology Functions and Criteria
• Chemistry Functions and Criteria
• Criminal Justice Functions and Criteria
• Communication Studies Functions and Criteria
• Computer Science Functions and Criteria
• English Functions and Criteria
• Geography Functions and Criteria
• Geological Sciences Functions and Criteria
• Government Functions and Criteria
• History Functions and Criteria
• Interdisciplinary Studies Functions and Criteria
• Journalism Functions and Criteria
• Language and Linguistics Functions and Criteria
• Math Functions and Criteria
• Music Functions and Criteria 
• Philosophy Functions and Criteria
• Physics Functions and Criteria
• Psychology Functions and Criteria
• Sociology Functions and Criteria
• Theatre Functions and Criteria

• Leave Request Checklist
• Leave Request Form
• Leave Request Guidelines

• New Faculty Hire FAQ

NMSU equipment should not be removed from the NMSU campus until you have approval to do so.

• Univeristy Equipment Loan Form – This form should be use to obtain approval for loan of NMSU tagged or non-tagged Property or to renew the loan of NMSU Property. Any faculty or staff member or student requesting a loan of property must fill out Sections 1 – 3 of the Equipment Loan Form then route for proper approval.
• Adobe Sign Form – This link will provide the access to the new Adobe Sign method. Here are step by step instructions for submitting a new workflow for the equipment property form.
• Per Business Procedure Manual (BPM) 4A.10 Physical Inventory,each department is accountable for and must take a physical inventory of all tagged property, regardless of ownership, at the close of the fiscal year or as otherwise directed, with the Department Head acknowledging responsibility for the equipment.
• Per BPM 4A.35.2 Off-Campus Loan of University Property, loan of NMSU property to a faculty or staff member or a student for off-campus use in a university program must have prior approval from the Principal Investigator (PI) and/or the Department Head of the responsible department. The lending department will maintain documentation of custody for the duration of the loan. Locations of off-campus property must be reported to Central Property. Condition of the item and date of expected return will be noted in the documentation.

Reminder – during the annual inventory process, tagged property will need to be scanned, including property on loan if it is locally available.

• University Outcomes Assessment Council (UOAC)

• 2020 – 2021 Checklist 
• Arts and Sciences Promotion and Tenure Policies and Procedures Handbook (Fall 2018)
• Regents Policy Manuel (RPM)
• 2020 – 2021 Notice of Nonrenewal – Note Due Dates on Memo
• A&S Policies & Suggested Timeline
• 2020 Progress toward continuous contract – Due March 5, 2021
• Guidelines for next cycle of P&T / Declaration to apply for promotion and/or tenure – Due March 5, 2021
• Request for Early Tenure Form  – Due February 1, 2021

• P&T Deadlines
  • September 13, 2020 – Faculty complete the subission of the electronic portfolios in digital measures workflow
  • September15, 2020 – Department heads upload external reviews into DM workflow
  • October 11, 2020 – Department committees reports due in DM workflow
  • November 1 2020 – Department head evaluations due in DM workflow
  • January 17, 2021 – College committee reports due
  • January 31, 2021 – Dean reviews in DM workflow

• Online Staff Evaluations
• Staff Annual Performance Memo – Due March 16, 2021
• Evaluation Tools and Forms

• • • Regular Staff Hiring Toolkit
    • Affirmative action Notices for Postings
    • Exempt / Nonexempt interview requirements. The minimum interviews requirements are:
      • Non-Exempt – Interview one for every three qualified applicants or at least four, if there are twelve or more qualified applicants
      • Exempt – Interview a minimum of two qualified applicants
    • Human Resource Services
    • HR Forms
    • Labor / AFSCME Union (Non-exempt Employees Only)
    • New Electronic I-9 and E-Verify Process effective March 1, 2020
    • New Employee Orientation
    • NMSU Training / Compliance Training
    • Office of Institutional Equity
    • People Admin User Manual
    • Salary Table and Comp Info
    • Training Central

Syllabus Requirements AY 2020-2021

• • • Employee Separation checklist
    • Employee Labor Relations