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The Record Specialists, in collaboration with the departments in the College of Arts & Sciences, are here to ensure that degree requirements under your catalog year are met according to NMSU’s academic guidelines. Record Specialists work with students whose majors, supplemental majors, or minors are in the College of Arts & Sciences to facilitate proper recording of academic progress towards degree certification. The STAR audit is the principal tool by which degree requirements are confirmed and degrees are certified by Record Specialists. For assistance with semester-by-semester Academic Planning, contact your departmental academic advisor before enrolling in classes.


You are assigned to a Record Specialist based on the last two digits of your Banner ID. Please note that students are seen by appointment only.

21-67 Letty Romero Record Specialist 646-4561

00-19 & 68-99 Susie Crouch Record Specialist 646-5205

To contact Student Records or drop off paperwork, please visit the Dean’s Office in Breland Hall (Room 163) or call (575) 646-2001. Fax number is (575) 646-1709.

Student Records Center

Title When to Submit Process
Degree Application for Graduation  Check degree application deadlines and Application for Degree through MyNMSU. Once you've logged in, go to the Application for Degree (Diploma): Click the Student and Financial Aid tab Under Quick Links select Student Records At the bottom of the list under Graduation you'll find the Application for Degree (Diploma) link.  The online degree application requires that the major, supplemental major or minor and catalog year be current on Banner. To update, please submit a Change or Declare a major, Minor or Supplemental Major form on-line.  
Request for Substitution or Waiver (Sample)  Meet with your advisor and/or department head as soon as possible. Only applies to departmental requirements.  Students meet with their academic advisor or department head to determine if a substitution or waiver is recommended within the major requirements. The completed form is reviewed, approved or disapproved by the department head. The Department Head's signature is required. The form is submitted by the department to your assigned Record Processor for approval by the Associate Dean for Academics. The student will be notified via NMSU email if the request was not approved. If approved, the change will appear on the STAR audit.
Study Abroad Contracts  Check with Study Abroad office for deadline dates at  Update will be reflected under my.NMSU and on the STAR audit.
Title When to Sumbit Process