This is a list of syllabi requirements and recommendations.  Some of these are required by HLC and/or the Federal Government since we receive funds from them. Some of the recommendations reflect University policy, and some to help protect you and your class decisions in a more legalistic environment.

Please include the course prefix, number and title along with the meeting times, if applicable. 

Instructor information should include your name, office telephone, email as well as your office and office hours.

All syllabi should include the following information: a course description or discussion of themes and objectives for the course (learning outcomes); assignments, due dates and whether they should be turned in on Canvas or in class, required books or equipment (such as clickers or other required supplies); labs, quizzes, or exams and the required class meeting during finals week as well as a tentative schedule or calendar of due dates for readings, assignments, quizzes etc.

Highly recommended is the inclusion of your class policies on assignments, attendance, make-up work, tardiness, extra credit (if any), and classroom etiquette (such as cell-phone use). These issues come up in grade appeals and having a statement on the syllabus helps.

While syllabi are basically informative of what students can expect from both you and the course, they are also in a sense contractual with students being able to rely on your syllabi to know what to do and when assignments are due.  Please indicate any and all class requirements in the syllabi if you want the University to enforce these requirements in the face of a grade appeal. 

REQUIRED: Common Core and Viewing a Wider World classes.  Common Core classes have a required list of competencies that the Higher Education Department wants reflected in the syllabi.  Similarly, the two required Upper-Division classes (Viewing a Wider World) have University requirements that should also be incorporated into the syllabi.

Multiple sections at different levels.   Some courses are cross-listed under a series of higher numbers, i.e. 350, 450, and 550, all meeting at the same time and place.  In such situations, students who enroll in the higher numbered listings must have greater assignments, and/or higher expectations and grading standards.  Syllabi should note the difference in assignments and expectations at each level.

Independent study courses.  Faculty should give written guidelines to any students who undertake independent study projects, especially assignments and deadlines

 Evaluation and Grades: *It is very important to include your grading formula or percentages for each area of work, students need to know the weighting of assignments, tests, class participation etc. Please check that it all adds up correctly as this issue has come up in a grade appeal. Indicate the grading scale for an A, B, C, D, F, and whether you will be using fractional grading and what the cutoff will be for each letter grade, etc. If you indicated that you will not use fractional grading then please remember to not use the + or – when grading. If the student has opted for an S grade, the minimum standard for the University is a C-.  If instructors set a higher standard, syllabi must note that higher standard.

 Incomplete Grade: The current catalog statement “Instructors may assign I grades only if the student is unable to complete the course due to circumstances beyond the student’s control that develop after the last day to withdraw from the course. Examples of appropriate circumstances include documented illness, documented death or crisis in the student’s immediate family, and similar circumstances. Job related circumstances are generally not appropriate grounds for assigning an I grade. In no case is an I grade to be used to avoid the assigning of D, F, U , or RR grades for marginal or failing work.” 

Complete information regarding the  use of  an “I” Incomplete grade can be found in the 

courses catalog 2016-17:

Undergraduate Catalog

Graduate Catalog 

University Grading System – Grade reports are not automatically mailed to students. Students can access grades via the web using At the request of the student, the instructor will provide information on progress in the course prior to the last day to drop a course.

The NMSU system of grading is expressed in letters, which carry grade points used in calculating the cumulative grade–point average:

Letter grade per unit of credit

Grade points



















D+, D, D–




W — Withdrawal


N — Grade not submitted


CR — Credit authorized, but not letter grade


IP — In progress


RR — Progress in undergraduate course


PR — Progress on graduate thesis


S* — Satisfactory work


U — Unsatisfactory work


I — Incomplete


AU — Audit


*An S grade is a grade satisfactory to the professor and is normally equivalent to the letter grade of C- or higher.

The following statements are required to be included verbatim on all syllabi since NMSU is a recipient of federal funds:

Requirements for all syllabi

Academic Misconduct

Academic and non-academic misconduct:  The Student Code of Conduct defines academic misconduct, non-academic misconduct and the consequences or penalties for each.    The Student Code of Conduct is available in the NMSU Student Handbook online:

Academic misconduct is explained here:

Discrimination and Disability Accommodation

Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act Amendments Act (ADAAA) covers issues relating to disability and accommodations. If a student has questions or needs an accommodation in the classroom (all medical information is treated confidentially), contact:

Trudy Luken, Director
Student Accessibility Services (SAS)
Corbett Center Student Union, Rm. 208
Phone: (575) 646-6840


NMSU policy prohibits discrimination on the basis of age, ancestry, color, disability, gender identity, genetic information, national origin, race, religion, retaliation, serious medical condition, sex, sexual orientation, spousal affiliation and protected veterans status.

Furthermore, Title IX prohibits sex discrimination to include sexual misconduct: sexual violence (sexual assault, rape), sexual harassment and retaliation.

For more information on discrimination issues, Title IX, Campus SaVE Act, NMSU Policy Chapter 3.25, NMSU’s complaint process, or to file a complaint contact:

Lauri Millot
Title IX Coordinator

Agustin Diaz
Title IX Deputy Coordinator

Office of Institutional Equity (OIE)
O’Loughlin House, 1130 University Avenue
Phone: (575) 646-3635


Other NMSU Resources:

NMSU Police Department:

(575) 646-3311

NMSU Police Victim Services:

(575) 646-3424


NMSU Counseling Center:

(575) 646-2731


NMSU Dean of Students:

(575) 646-1722


For Any On-campus Emergencies:



The Teaching Academy has excellent resources for the development and review of syllabi. For more information please visit

 E-mail address:  Entering students are informed that we will only use their NMSU e-mail address so we have an efficient and reliable method of contacting students.  Note that students can forward their mail to any current use e-mail address.  You may want to indicate on your syllabus if you will only be using NMSU e-mail or Canvas to communicate with your students.                    

**A point of clarification: If a student drops by 5pm on the last day to cancel a class –a “W” will not appear on his /her transcript and the student does not pay for the course. After the last day to cancel a class and up to the deadline to drop a course with a “W” will appear on the transcript and the student will not receive a refund of any tuition.