Graduate Student Travel Grant Application

For travel occurring September 01, 2017 through January 31, 2018

Fall 2017 APPLICATION DEADLINE: 11:59 PM MDT, Tuesday, September 5th, 2017

The College of Arts and Sciences will award competitive travel grants for College of Arts & Sciences graduate students to attend conferences, meetings, workshops, external collaborations, and shipping costs for transport of originally created pieces to exhibitions. The maximum award amount is $500. It is important to note that this award is not intended to cover a student’s complete expenses. Students are encouraged to apply for additional support from the Graduate Student Council, the Graduate School, ASNMSU, their advisors, departments, or, if available, through the conference organizing committee or external collaborators.

PURPOSE                                                                          

The Arts and Sciences Graduate Student Travel Grants are designed to help defray travel, hotel, per diem, and shipping costs in order to increase opportunity for students to attend conferences, workshops, collaborations, and/or exhibits with the purpose of advancing their careers. There are a limited number of grants available.

ELIGIBILITY                                                                    

To apply for an Arts and Sciences Graduate Student Travel Grant the applicant must be a full time graduate student in good academic standing (minimum NMSU graduate GPA of 3.0) in an accredited graduate program in an academic department of the College of Arts and Sciences. Both Doctoral and Masters students are eligible to apply.  Good Academic Standing (cumulative GPA of 3.0 or above) must be maintained through the lifetime of the grant.

Applicants who have been successfully awarded an Arts and Sciences Graduate Student Travel Grant in the previous two Travel Grant opportunities (Fall 2016, Spring 2017 and Summer 2017) are not eligible to apply. Preference may be given to students who have not received an award in the past two years.

Arts and Sciences Graduate Student Travel Grants cannot be used to reimburse expenses incurred prior to or after the stated travel dates for this specific solicitation.

It is not required that the applicant is exhibiting original creative material or presenting original research in order to apply (for example, the student may be attending to critique original research or creative material being presented by others, or to educate himself/herself about research or creative material related to the student’s own work). However, applicants who are exhibiting original work or presenting either a talk or a poster based on original research or creative activities will receive preference.

If you have questions regarding eligibility, please email Associate Dean Murphy at murphy@ad.nmsu.edu

REVIEW PROCESS                                                          

The College of Arts and Sciences Graduate Affairs Committee will review applications and provide recommendations to College of Arts & Sciences Dean Enrico Pontelli. The Committee comprises five faculty drawn from five different departments in the College.

IF AWARDED                                                                  

Awards must be used to contribute to costs for the proposed travel activity only. The applicant must present all receipts and relevant documentation about their conference presentation within 5 business days of the end of the conference. Reimbursement will occur through the student’s home academic department.

PROOF OF ATTENDANCE                                            

If awarded an Arts and Sciences Graduate Student Travel Grant, funding will be contingent upon proof of attendance in the form of a verification letter or document. Funds will not be dispersed until written verification is provided.

The proof of attendance (verification) documentation should include:

  • Details of the Conference/Workshop (name, dates, location)
  • Your name
  • A statement of completed registration (if attending a conference)
  • Whether you are presenting or attending only
  • If you are presenting:  the title of your contribution, and the type of contribution (performance, exhibition, oral or poster presentation).

TO APPLY FOR A TRAVEL GRANT                                   

The Travel Grant application process requires THREE steps.

1.Download the application, which is available in both a Word document and PDF format (you select which you prefer).

2.Edit and complete the application form. Save the completed application form as a PDF file. You MUST name your application file “Lastname-Firstname-FALL2017TG.pdf”, where “Lastname” is your surname, and “Firstname” is your given name as they appear on BANNER.

3.Email the completed and properly named PDF application file to asgrdtrvl@nmsu.edu with the subject line “Fall 2017 A&S TG Application”.   In the body of the email, provide your full name, department, email address, and phone number. You should receive an “Application Received” reply email within 24 hours of your submission.

REQUIRED                                                                                               

Failure to name your application file and verification letter file properly, use PDF format, provide the proper subject line on your submission emails, and/or provide contact information in the body of your submission emails may result in your application not being properly processed and may result in your not receiving full consideration. For further inquiries, email Associate Dean Murphy at murphy@ad.nmsu.edu.