A&S Policies and Procedures

Annual Allocation of Effort Guidelines and Form

Academic Scheduling and Temporary Course Funding Guidelines

A&S Bylaws

Watermark Faculty Success

College Forms

Emeritus Request Procedures

  1. Emeritus Status - According to NMSU ARP 8.65, faculty members might be eligible to receive Emeritus status upon separation, whether by retirement or resignation, from New Mexico State University. The minimal conditions of eligibility to request Emeritus status are:
    • That the faculty member is eligible for retirement under the New Mexico Educational Retirement Act or the Federal Civil Service; and
    • That the faculty member is tenured by the university; or is a college faculty who has been promoted (as per College Faculty promotion policies) to the rank of college professor.
    The College of Arts & Sciences views Emeritus status as a recognition of meritorious and continuous excellence during the service at New Mexico State University and a privilege granted in recognition of such service. Emeritus status should be requested, according to the procedure described below, and approved.
  2. Requesting Emeritus Status - It is the responsibility of the faculty member to request consideration for Emeritus status. The request should be made in writing to the academic department head (or the Dean in case of a request from a department head). The request should include a narrative describing the motivation for the request and expected future contributions to the institution.
  3. Review and Approval - The departmental recommendation for Emeritus status should be developed as follows:
    • The request should be reviewed by the P&T committee in the department; in the case of a request from a College-track faculty, the committee should also include at least one College-track faculty at the rank of Professor (appointed by the Dean if no suitable candidates are available within the Department).
    • The committee should review the request and provide a recommendation to the Department Head, inclusive of a vote count.
    • The Department Head develops their own recommendation and the two recommendations are sent to the Dean for review along with the complete request portfolio.
    • The final recommendation is communicated by the Dean to the Provost and to the Benefits Services office
  4. Sample Memo Requesting Emeritus Status for Faculty

Faculty Evaluations / APRs

Faculty Line Requests - Both Regular and Visiting

Faculty & Staff Hiring Process

College of Arts & Sciences Forms

Visiting Faculty Line Request Form

Faculty Hiring Procedures


Human Resource Services Information & Toolkits

Human Resource Services (HRS)

HR Forms

Salary Table and Compensation Info

NEW Talent Acquisition System

International Hires

Faculty Search Committee Guidelines

HRS Regular Faculty Hiring Toolkit

HRS Term Faculty Hiring Toolkit

HRS Temporary Faculty Hiring Toolkit

HRS Regular Staff Hiring Toolkit

HRS Term Staff Hiring Toolkit

HRS Temporary Staff Hiring Toolkit

HRS I-9/E-Verify Website

Affirmative Action Review Process


Functions and Criteria Documents

Art Functions and Criteria

Anthropology Functions and Criteria 

Astronomy Functions and Criteria

Biology Functions and Criteria

Chemistry Functions and Criteria

Criminal Justice Functions and Criteria

Communication Studies Functions and Criteria

Computer Science Functions and Criteria

English Functions and Criteria

Geography Functions and Criteria

Geological Sciences Functions and Criteria

Government Functions and Criteria

History Functions and Criteria

Interdisciplinary Studies Functions and Criteria

Journalism Functions and Criteria

Language and Linguistics Functions and Criteria

Math Functions and Criteria

Music Functions and Criteria 

Philosophy Functions and Criteria

Physics Functions and Criteria

Psychology Functions and Criteria

Theatre Functions and Criteria

International Travel

Leave Process - Sabbatical and Other Leave

New Hire Resources

NMSU Equipment Loan for Home Use

NMSU equipment should not be removed from the NMSU campus until you have approval to do so.

  • Univeristy Equipment Loan Form  – This form should be use to obtain approval for loan of NMSU tagged or non-tagged Property or to renew the loan of NMSU Property. Any faculty or staff member or student requesting a loan of property must fill out Sections 1 – 3 of the Equipment Loan Form then route for proper approval.
  • Adobe Sign Form  – This link will provide the access to the new Adobe Sign method.   Here  are step by step instructions for submitting a new workflow for the equipment property form.
  • Per Business Procedure Manual (BPM) 4A.10 Physical Inventory,each department is accountable for and must take a physical inventory of all tagged property, regardless of ownership, at the close of the fiscal year or as otherwise directed, with the Department Head acknowledging responsibility for the equipment.
  • Per BPM 4A.35.2 Off-Campus Loan of University Property, loan of NMSU property to a faculty or staff member or a student for off-campus use in a university program must have prior approval from the Principal Investigator (PI) and/or the Department Head of the responsible department. The lending department will maintain documentation of custody for the duration of the loan. Locations of off-campus property must be reported to Central Property. Condition of the item and date of expected return will be noted in the documentation.

Reminder – during the annual inventory process, tagged property will need to be scanned, including property on loan if it is locally available.

Outcomes Assessment

University Outcomes Assessment Council (UOAC)

P&T Policies and Procedures

Staff Evaluations

Syllabus Requirements